APPENDIX - EE DEPARTMENT OF THE ARMY GOVERNMENT PURCHASE CARD OPERATING PROCEDURES
(Revised 01 October 2024)
CHAPTER 1 - THE GOVERNMENT PURCHASE CARD PROGRAM
1-3. Information and Waiver Process
1-4. Task Order and Period of Performance
1-7. Micro-purchase Thresholds (MPT)
1-8. GPC Delegations of Authority and Appointment Letters
CHAPTER 2 - PROGRAM ORGANIZATION, ROLES, AND RESPONSIBILITIES
2-1. Responsibilities and Governmental Functions
2-2. Program Hierarchy Structure and Roles and Responsibilities
2-3. Component Program Manager (Level 2 A/OPC) Duties and Responsibilities
2-4. Primary and Alternate Level 3 A/OPC Duties and Responsibilities
2-5. Primary and Alternate Level 4 A/OPC Duties and Responsibilities
2-6. Primary and Alternate Level 5 - Billing Official Duties and Responsibilities
2-7. Level 6 - Cardholder Duties and Responsibilities
2-8. GPC Support Function Duties
2-9. Management of the GPC Program
CHAPTER 3 - GPC ELECTRONIC SYSTEMS
3-2. Procurement Integrated Enterprise Environment (PIEE)
3-3. Joint Appointment Module (JAM)
3-4. U.S. Bank Access Online (AXOL)
3-5. MasterCard Insights on Demand (IOD)
3-6. Global Exchange Service (GEX)
3-7. Total System Services Payment Solutions (TSYS)
3-8. Enterprise Resource Planning (ERP)
3-9. Federal Procurement Data System – Next Generation (FPDS-NG)
3-10. Wide Area Workflow (WAWF)
3-11. Procurement.army.mil (PAM) Portal
CHAPTER 4 - GPC TRAINING REQUIREMENTS
CHAPTER 5 - ESTABLISHING AND MAINTAINING A GPC ACCOUNT
5-1. Nomination, Selection, and Appointment of Cardholders and Billing Officials
5-5. Liability of Cardholders and Billing Officials
CHAPTER 6 - OPERATIONAL GUIDANCE AND PROCEDURES
6-3. National Defense Authorization Act Section 889 Representation
6-4. Third Party Payment Requirements
6-7. Purchase Request and Approval Sample Template
6-9. Payments of Monthly Invoices
6-10. Disputes, Defective Items and Fraudulent Transactions
6-15. Deployed to an OCONUS Area of Responsibility (AOR)
6-16. Official Representation Funds (ORF)
6-17. Cable, Utilities, and Telecommunications Services (CUTS)
6-18. Freedom of Information Act (FOIA) Requests
7-6. Commands not Utilizing GFEBS or DFAS for Refund Processing
CHAPTER 8 - EDUCATION, TRAINING AND TUITION ASSISTANCE
8-1. Training, Education and Professional Development (TE&PD) Services
8-2. Individual Slots in Existing COTS Course
8-3. Entire COTS Course (Group Training)
8-5. Subscriptions for Training Access
8-6. Training Purchase Examples
8-7. Use of the GPC for Tuition Assistance
8-8. Repayment of Training Expenses
CHAPTER 9 - REQUIRED SOURCES OF SUPPLIES AND SERVICES
9-2. UNICOR/Federal Prison Industries
9-4. Computer Hardware, Enterprise Software and Solutions (CHESS)
9-5. U.S. Navy’s Spiral 4 Contracts
9-8. Non-Mandatory Sources of Supply
CHAPTER 10 - CONVENIENCE CHECKS
10-2. Establishing a Convenience Check Account
10-3. Convenience Check Reporting (IRS Form 1099)
10-4. Annual Convenience Check Review
10-5. Convenience Check Resources
CHAPTER 11 - MANAGEMENT CONTROLS AND PROGRAM OVERSIGHT
11-2. Three-Pronged Oversight Review Process
11-4. Data Mining Case Review and Closure
11-6. Semi-Annual A/OPC Reviews
11-7. Disciplinary Requirements and Categories of GPC Violations
11-10. Cardholder Fraud and Merchant Fraud
11-11. Reporting and Monitoring for Fraud
CHAPTER 12 – EMERGENCY TYPE OPERATIONS
12-1. Emergency-Type Operations
12-2. Increased Thresholds and Acquisition Flexibilities for ETOs
12-3. Required Internal Controls for ETOs
12-4. Personnel Responsibilities for ETOs
CHAPTER 13 - MANAGEMENT REVIEWS
13-1. Level 4 A/OPC Annual Management Assessment
13-2. Level 3 Procurement Management Review
CHAPTER 14 - PROHIBITED AND RESTRICTED PURCHASES
14-2. Unauthorized Commitments and Ratification
14-6. Merchant Authorization Controls (MAC)
14-7. Detainees and Obligations under the Geneva Convention
CHAPTER 15 – CONTRACT PAYMENTS
15-3. GFEBS Purchase Order Creation
15-4. Payment Card Process Flow
15-5. Payment Plus Process Flow
15-7. Purchase Card Receiving Report (PCRR) Process
CHAPTER 16 - AMMUNITION AND WEAPONS
16-2. Authority to use the GPC for Non-Standard Ammunition (NSA) not from Army inventory
16-4. Funding Non-Standard Ammunition (NSA)
16-5. Explosives, Toxins, and Ammunition Definitions
CHAPTER 17 – METRICS AND REPORTING
17-2. Reports for Monitoring and Oversight
17-3. Standard Reports in the Servicing Bank’s EAS
17-4. Custom Reports within the Servicing Bank